Posts About What’s Going On With Relatrix From Our Team To Our Products To Our Plans For The Future

Administrators have numerous responsibilities within the course of a weekday. Communicating with staff is at the top of that list after keeping your school and students safe. How do you notify staff when a safety drill or incident occurs? Can you reach them quickly and with the details they need to prepare or respond to a situation?

Relatrix knows how frustrating it can be when your staff is not aware of what they need to do or where they need to be. Our software, EZVisitor, gives administrators the connection they need to contact campus staff, or the crisis response team, in the event of an emergency or drill by text and email. Administrators can also send important messages to their school community using the emergency response protocol.

Having a practice drill? Staff alerts can be sent when it’s time to return to the building. Looking for a student during a drill? EZVisitor can ask his or her teachers for the student’s location.

As staff changes from year to year or during the school year, EZVisitor can update the staff list and ensure you have the email addresses and cell phone numbers needed to make a quick connection.

EZVisitor software is helping schools keep their buildings safe. We can verify the visitor’s identity, check the National Sex Offender Registry, print a name tag and track the visitor’s purpose for visiting. When the visitor is ready to leave the building, he can sign out using the EZVisitor kiosk or office staff can sign him out with one click of a button.

To download the EZVisitor product flyer CLICK HERE. To learn more about any of our school safety and community engagement products, please email us at info@relatrix.com.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school identify your volunteers with real-time screening on their background check.

How long do your volunteers have to wait for background approval? How much time do you or your HR office spend screening and notifying volunteers, just to get through the approval process? Is this process working for you and for your volunteers? If not, our award-winning EZVolunteer software can help.

There’s nothing worse than generating interest from your parents and family members at back-to-school activities, only to lose them because a background check takes too long or they never find out they’re approved.

With EZVolunteer a volunteer registers and their background check is completed within minutes. The volunteer is automatically notified when they are approved to start volunteering. If something comes up on their background check, you are notified that a review is needed, and approve them within minutes or take further action.

To find out more about our award-winning EZVolunteer product USE THIS LINK to set-up a 15 minute introductory call or online demo that fits with your schedule.

Please take the time this week to thank and recognize the many school volunteers that serve your students and staff.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school track volunteer hours and the impact these hours have on student’s success.

Do you know the total number of hours your volunteers worked today, this week or last month? If you are using pen and paper for sign-in and sign-out then this number is probably tricky to calculate.  You can guess, but last week’s number is not the same as today’s.

EZVolunteer provides you and your volunteers with easy to use tools for logging hours, tracking individual volunteer time and reporting on school volunteer hours and utilization throughout the year.

Volunteers can sign-in to their account and see the hours recorded on their record, and they can add or edit hours for individual opportunities they worked at any school where they volunteer. With our campus sign-in kiosk they can quickly scan-in and out when they arrive and depart.

Campus coordinators can view their volunteer dashboard for an overview of total hours, top volunteers and more. They can edit hours for individual volunteers or teams working on an opportunity. Coordinators can report hours by volunteer, time or activity at their school.

All this data rolls-up to your district or system where you can report on which schools have the most volunteers and which are most effective using the volunteers they have.

Interested in learning more? USE THIS LINK to set-up a 15-minute introductory call or online demo that fits with your schedule.

Please take the time this week to thank and recognize the many school volunteers that serve your students and staff.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school  manage your volunteers.

Does it take too long for volunteer background checks to complete? Do you face problems notifying and signing up volunteers for school events? Are you still using pen and paper when volunteers enter and leave your school? Are you guessing about the volunteer hours worked each year?

With our award-winning EZVolunteer software you can screenrecruit and track volunteers easier than you are now, and do away with the paperwork and guesswork at the same time.

Want to learn how Relatrix’ EZVolunteer can simplify your volunteer management process?

TAKE A LOOK at this two-minute video.

If the video makes you want to learn more about how EZVolunteer can help your school or district, USE THIS LINK to schedule a 15-minute call or online demo with a Relatrix product specialist.

Please take the time to thank and recognize the many school volunteers that enter your building on a daily basis this week.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school recruit volunteers for the many events and programs for the duration of this school year.

Does your school have lots of registered volunteers? Are you getting all the attendance you need at your events? Can your volunteers easily sign-up for both the activity and time when they can help?

Volunteers want to participate, but you have to tell them where and when you need their help. EZVolunteer solves this problem first by letting a volunteer choose the activities they are interested in, so you can notify just those folks most willing to help with your activities.

Next you can send email blasts to targeted lists of volunteers or all volunteers at your school and let them sign-up for your activity. Using our Forms module, you can setup shift assignments with the times you need help, limiting the number of volunteers required on each shift.

Volunteers can add an event to their personal Outlook or Gmail calendar and EZVolunteer will send them a reminder 24-hours before the event starts, improving the chances that everyone who signed-up shows-up. The event coordinator can send last minute emails to volunteers and keep track of who shows up and when – all from their mobile device.

Please take the time to thank and recognize the many school volunteers that enter your building on a daily basis this week. Interested in learning more about EZVolunteerUSE THIS LINK to schedule an online meeting soon so you can see how EZVolunteer can help with volunteer recruitment.

With our 2017.6 summer release we will be making a new form available for EZVolunteer customers to use to help schools gather volunteer requests from their teachers.

Teachers are often looking for help in their classroom during the day or for special projects or field trips. While they may have connections with their classroom parents, occasionally they need help from more school volunteers than they can reach on their own.

The new Teacher Request Form can be set-up so that teachers can fill out the information needed for a campus volunteer coordinator (VolCo) to create an opportunity and send an email to all school volunteers. You can even set-up the opportunity so the classroom teacher receives notification when volunteers sign-up to help.


CLICK HERE to view our full support article and download the HOW TO document for the new Teacher Request Form.

Sometimes you have an event that needs volunteers to show up at different times for different shifts. In highly demanding activities, like working a football concession stand, you don’t want to ask a volunteer to stay for the entire game, especially if they are a parent wanting to watch their student play or perform at half-time.

That brings up the question how do you allow volunteers to sign-up to individual time-slots or shifts. You also need to be able to breakdown the total number of volunteers you need into the number you need per shift. Then you need a way your volunteers can sign-up both to participate in the event and choose the shift they want to work.

Relatrix can help with that…

With our latest release we’ve added the ability when setting up a volunteer opportunity to include a link to a web form where volunteers can select a time-slot at the event. This link can be to an external service or you can use the Forms Module included with the EZVolunteer system.

The important point is that you can track who has signed up to an opportunity, so they get reminders and you can email them if there’s a cancellation, and you have a record of who to expect for each time slot at your event.



The above example shows a web sign-up form using our Forms module.

This method displays the form once the volunteer has agreed to participate in the opportunity and allows them to see each shift and the number of openings already filled. When they sign-up to a shift the opportunity coordinator gets notified by email and can view and download all form results anytime up to the start of the activity.

This new method of integration shift sign-up helps schools manage a wider range of volunteer opportunities in their EZVolunteer system so they can track which volunteers are working on particular events and record the hours they volunteer.

 

 

Last week I had the pleasure of working with Karen Anderson of Red Oak ISD to present a session at the TSPRA conference in Galveston, TX. Aside from the wonderful seaside venue the topic was a great case study in how small districts can do a great job implementing a new online process to replace what was largely a paper-based and manual process.

After selecting our EZVolunteer program for volunteer management Red Oak ISD decided to run a pilot project with the software at one of their schools. They wanted to identify the process and procedures they needed to put in place before deploying to their district. The went district-wide at the start of the 2016/17 school year and are already showing great numbers in terms of registered and approved volunteers and volunteer hours recorded.

One new ‘best practice‘ we picked up from Karen was using the Forms module of the system to create a ‘Teacher Request‘ form so any classroom teacher can request volunteers for a project or event. The form is automatically routed to the school’s volunteer coordinator who creates a sign-up opportunity in EZVolunteer and notifies approved volunteers.

You can download the presentation used during the round table session to learn more about the goals for implementing an online volunteer system and the lessons learned to-date, and how Red Oak ISD is rocking community engagement in their district.