News and ideas to help customers make the most of their EZVolunteer service.

As the work of managing volunteers gets back into gear for the spring semester, we thought we would share a useful report to give you and your district leader a snapshot of the work done by volunteers at your schools.

It’s the School Activity report and it can help in identifying the schools that are going gang-busters and those who could use some encouragement or training. The School Activity report shows registered volunteers at the beginning and end of a selected date range, the number with recorded hours, total volunteer hours and visitor sign-in sessions. (if you use our EZVisitor system).
If you have never used the School Activity report here’s a quick step-by-step on how to generate one –
  1. Sign-in to your EZVolunteer admin account
  2. Go to REPORTS (the chart icon at the top of the admin page) and then EZVOLUNTEER > School Activity
  3. Choose the layout you want (Weekly, Monthly, Total)
  4. Choose the school(s) you want to include
  5. Set the date range (Start/End dates) for the report
  6. Choose to export to Excel
If you are just getting started with School Activity reports, we recommend a TOTAL report layout with a date range covering your fall semester. Going forward you can quickly generate a School Activity report on a monthly basis.
If knowledge is power then understanding how to use the numbers in your School Activity report will give you the power to better manage your district-wide volunteer program. With the report results you can gain insights like –
1. Are any schools still stuck not capturing volunteer hours? This is especially important if you use our EZKiosk for volunteer sign-in.
2. Which schools are above or below average in total hours/volunteer?

3. Which schools have the best capacity utilization. That means how many of their total registered volunteers are working and logging hours?

We’ll cover more about the School Activity report in future blogs. For now we hope this easy to use report helps with managing volunteers – one of your school system’s most valuable assets.

 

Administrators have numerous responsibilities within the course of a weekday. Communicating with staff is at the top of that list after keeping your school and students safe. How do you notify staff when a safety drill or incident occurs? Can you reach them quickly and with the details they need to prepare or respond to a situation?

Relatrix knows how frustrating it can be when your staff is not aware of what they need to do or where they need to be. Our software, EZVisitor, gives administrators the connection they need to contact campus staff, or the crisis response team, in the event of an emergency or drill by text and email. Administrators can also send important messages to their school community using the emergency response protocol.

Having a practice drill? Staff alerts can be sent when it’s time to return to the building. Looking for a student during a drill? EZVisitor can ask his or her teachers for the student’s location.

As staff changes from year to year or during the school year, EZVisitor can update the staff list and ensure you have the email addresses and cell phone numbers needed to make a quick connection.

EZVisitor software is helping schools keep their buildings safe. We can verify the visitor’s identity, check the National Sex Offender Registry, print a name tag and track the visitor’s purpose for visiting. When the visitor is ready to leave the building, he can sign out using the EZVisitor kiosk or office staff can sign him out with one click of a button.

To download the EZVisitor product flyer CLICK HERE. To learn more about any of our school safety and community engagement products, please email us at info@relatrix.com.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school identify your volunteers with real-time screening on their background check.

How long do your volunteers have to wait for background approval? How much time do you or your HR office spend screening and notifying volunteers, just to get through the approval process? Is this process working for you and for your volunteers? If not, our award-winning EZVolunteer software can help.

There’s nothing worse than generating interest from your parents and family members at back-to-school activities, only to lose them because a background check takes too long or they never find out they’re approved.

With EZVolunteer a volunteer registers and their background check is completed within minutes. The volunteer is automatically notified when they are approved to start volunteering. If something comes up on their background check, you are notified that a review is needed, and approve them within minutes or take further action.

To find out more about our award-winning EZVolunteer product USE THIS LINK to set-up a 15 minute introductory call or online demo that fits with your schedule.

Please take the time this week to thank and recognize the many school volunteers that serve your students and staff.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school track volunteer hours and the impact these hours have on student’s success.

Do you know the total number of hours your volunteers worked today, this week or last month? If you are using pen and paper for sign-in and sign-out then this number is probably tricky to calculate.  You can guess, but last week’s number is not the same as today’s.

EZVolunteer provides you and your volunteers with easy to use tools for logging hours, tracking individual volunteer time and reporting on school volunteer hours and utilization throughout the year.

Volunteers can sign-in to their account and see the hours recorded on their record, and they can add or edit hours for individual opportunities they worked at any school where they volunteer. With our campus sign-in kiosk they can quickly scan-in and out when they arrive and depart.

Campus coordinators can view their volunteer dashboard for an overview of total hours, top volunteers and more. They can edit hours for individual volunteers or teams working on an opportunity. Coordinators can report hours by volunteer, time or activity at their school.

All this data rolls-up to your district or system where you can report on which schools have the most volunteers and which are most effective using the volunteers they have.

Interested in learning more? USE THIS LINK to set-up a 15-minute introductory call or online demo that fits with your schedule.

Please take the time this week to thank and recognize the many school volunteers that serve your students and staff.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school  manage your volunteers.

Does it take too long for volunteer background checks to complete? Do you face problems notifying and signing up volunteers for school events? Are you still using pen and paper when volunteers enter and leave your school? Are you guessing about the volunteer hours worked each year?

With our award-winning EZVolunteer software you can screenrecruit and track volunteers easier than you are now, and do away with the paperwork and guesswork at the same time.

Want to learn how Relatrix’ EZVolunteer can simplify your volunteer management process?

TAKE A LOOK at this two-minute video.

If the video makes you want to learn more about how EZVolunteer can help your school or district, USE THIS LINK to schedule a 15-minute call or online demo with a Relatrix product specialist.

Please take the time to thank and recognize the many school volunteers that enter your building on a daily basis this week.

“Celebrate Service” is the theme for the 2018 National Volunteer Week (April 15-21). During the 45th annual observance of this national celebration, EZVolunteer wants to help your school recruit volunteers for the many events and programs for the duration of this school year.

Does your school have lots of registered volunteers? Are you getting all the attendance you need at your events? Can your volunteers easily sign-up for both the activity and time when they can help?

Volunteers want to participate, but you have to tell them where and when you need their help. EZVolunteer solves this problem first by letting a volunteer choose the activities they are interested in, so you can notify just those folks most willing to help with your activities.

Next you can send email blasts to targeted lists of volunteers or all volunteers at your school and let them sign-up for your activity. Using our Forms module, you can setup shift assignments with the times you need help, limiting the number of volunteers required on each shift.

Volunteers can add an event to their personal Outlook or Gmail calendar and EZVolunteer will send them a reminder 24-hours before the event starts, improving the chances that everyone who signed-up shows-up. The event coordinator can send last minute emails to volunteers and keep track of who shows up and when – all from their mobile device.

Please take the time to thank and recognize the many school volunteers that enter your building on a daily basis this week. Interested in learning more about EZVolunteerUSE THIS LINK to schedule an online meeting soon so you can see how EZVolunteer can help with volunteer recruitment.