Register Online in Any Language
Add volunteer registration to your district and school website. Volunteers can choose the language that is easiest for them when registering or signing into EZVolunteer. Configure details for registration such as affiliations, activity interests, as well as disclosure/policy agreement questions.
Run Criminal Background Checks
At registration run a real-time, national, criminal background check against the largest commercial database in the US. If results show a criminal conviction HR or security are notified automatically and can manually review results. Approved volunteers immediately appear on school lists for recruitment to campus activities. Depending on district policy background checks can be re-run annually.
Verify Photo ID at Sign-In
When volunteers register online there is often the need to verify their identification the first time they enter a school. Front office staff can compare the name, date of birth and other information provided at registration. Once verified staff can issue a name badge or flag the volunteer record for review.
Print Volunteer Name Badges
With an optional campus kiosk your schools streamline the sign-in and sign-out process of volunteers. Staff can choose approved volunteers and print name badges for volunteers to scan-in at the kiosk and wear on campus for visual identification.
Track Student Arrival & Departure
With EZVolunteer you can upload student records with ID numbers so students who are arriving late or departing campus early can scan-in or sign-in manually. Late arrivals can also print a Tardy/Late Arrival pass to present to their teacher. You can report on student time away from the classroom as well.
Schedule Activities
Schools can create their own volunteer opportunities to recruit and track volunteers at their schools. A maximum can be set for the number of volunteers who can sign-up. Opportunities can be scheduled as one-time events or recurring programs. One or multiple opportunity coordinators can be assigned.
Recruit Volunteers for Upcoming Events
Campus coordinators can send sign-up emails about upcoming events at their school. Volunteers sign-up and select work shifts for these activities online or via email. Volunteers can be sent reminders before the start of an event. Coordinators can be notified when volunteers sign-up and communicate with matched volunteers by email.
Record Volunteer Hours
Volunteers record their own on-campus hours by signing in and out of the EZVolunteer kiosk. At off-campus events coordinators can sign matched volunteers in and out, or record hours for all volunteers who signed-up after the event. Alternatively, a volunteer can sign-in online and view and log their own time.
Manage Volunteers District-Wide
When volunteers register they can choose any number of schools where they want to volunteer. Once approved their record will appear on the school list at each campus on their record. This means volunteer reports include hours at all campuses. Coordinators can add comments to a volunteer record that are shared with coordinators at other campuses for a district-wide profile of the volunteer.
Track On-Campus Volunteers & Visitors
When a lock-down occurs, you know who is on the campus, aside from staff and students. All volunteers and visitors who sign-in via the campus kiosk are included in an ‘onsite report’ that can be generated with the press of a button by any administrative user on their computer or mobile device.